How to pack products for shipment?

In previous years, participants showed tremendous creativity when it came to packaging parcels with products for the competition. However, not all solutions proved to be effective – there were cases where bottles were broken during transportation or the packaging made it difficult to unpack the product without damage. Therefore, we have prepared a short guide on how to prepare packages for shipping.


Make sure that all the products you are sending are consistent with the submitted competition entry and that each one has a securely attached label or a replacement label allowing for product identification.

Products such as beer, cider, or mead should be packed in cans or bottles with caps, corks, or screw caps.


Bottles with swing-tops tend to leak during transport, so please do not use them.

Count whether the number of bottles or projects matches – it depends on which competition you are participating in, the bottle capacity, whether you indicated in the application your willingness to present products in the Buyers Panel, and the product itself.

You will find details in the regulations.

All products must be clean and undamaged!

Group the products in a way that makes them easy to find.

Choose the appropriate packaging.

The best options for this are:

  • Bottle crates
  • Sturdy boxes of appropriate sizes

What does not work well:

  • Overly large box without proper cushioning
  • Too small box with bottle necks sticking out
  • A bundle of several boxes
  • Completely lacking rigid packaging (e.g., a shipment wrapped only in bubble wrap and stretch film)

If needed, choose suitable fillers or additional protections:

  • Styrofoam packaging with bottle recesses
  • Aircovery or other dedicated bottle protectors
  • Air cushions
  • Bubble wrap (loosely wrapped, without tape)
  • Paper and cardboard fillers in large formats

Please refrain from using:

  • Stretch film
  • Granules and small fillers
  • Sawdust
  • Crumpled newspapers
  • Straw
  • Broken or crushed styrofoam
  • Fillers that may create a mess during unpacking
  • Items that generate waste

Secure the cardboard boxes by sealing them with tape. Do not use stretch wrapping!

If you are sending a larger quantity of products, it’s best to ship them on a pallet. Make sure that the pallet is properly packaged and secured.


We would like to remind you that the Organizer is not responsible for products that were damaged during transportation. However, if we receive a damaged shipment, we will contact you to inform about it. The Organizer is also not liable for shipments that are lost in transit or arrive late – we recommend using reliable carriers and sending the packages well in advance.

Shipments must be prepaid, and all additional costs related to shipping, such as customs fees, must be covered by the sender. By participating in the competition, the participant declares compliance with all customs obligations resulting from sending alcoholic products from their country to Poland.

Submitted samples are non-returnable.